City Letterhead


AGENDA - REGULAR MEETING


COWETA CITY COUNCIL
COWETA CITY HALL, 310 S. BROADWAY
MONDAY, JULY 12, 2021 6:00 P.M.
  


 MEETING PROCEDURE: Comments on all scheduled agenda items will be heard immediately following the presentation by staff or the petitioner.  Please wait until you are recognized by the Mayor and keep your comments as brief as possible.  Individuals addressing the City Council must identify themselves by name prior to making any comments.  The City Council will act on an agenda item after comments from staff and the City Council have been heard.

 


I.

CALL TO ORDER

II.

PLEDGE OF ALLEGIANCE

III.

ROLL CALL

EVETTE YOUNG ______
HAROLD CHANCE ______
NAOMI HOGUE ______
LOGAN BROWN ______
RANDY WOODWARD ______
IV.

GENERAL CITY COUNCIL COMMENTS

(During the General City Council Comments section of the agenda, the City Council shall make no decision or take any action except as to request the City Manager to schedule the matter for Council discussion at a later date.)
V.

CONSENT

(All matters under the “Consent Calendar” are considered by the City Council to be routine and will be enacted by one motion. Any Councilmember may, however, remove an item from consent by request.)
1.

MINUTES OF THE JOINT SPECIAL MEETING

APPROVAL OF THE MINUTES OF THE JOINT SPECIAL MEETING OF THE COWETA CITY COUNCIL, TRUSTEES OF THE COWETA PUBLIC WORKS AUTHORITY AND THE TRUSTEES OF THE COWETA INDUSTRIAL DEVELOPMENT AUTHORITY HELD ON JUNE 7, 2021

(JULIE CASTEEN, ASSISTANT CITY MANAGER)

2.

MINUTES OF THE REGULAR MEETING

APPROVAL OF THE MINUTES OF THE COWETA CITY COUNCIL REGULAR MEETING HELD ON JUNE 7, 2021

(JULIE CASTEEN, ASSISTANT CITY MANAGER)

3.

LEASE AMENDMENT

APPROVAL OF THE SECOND AMENDMENT TO OPTION TOWER AND GROUND SPACE LEASE WITH USCOC OF GREATER OKLAHOMA, LLC PERTAINING TO A CELLULAR ANTENNA LEASE ON A WATER TOWER OWNED BY THE CITY OF COWETA.

(ROGER KOLMAN, CITY MANAGER)

4.

INTERLOCAL AGREEMENT

APPROVAL OF AN INTERLOCAL AGREEMENT WITH WAGONER COUNTY PERTAINING TO COUNTY ROAD AND BRIDGE MAINTENANCE AND REPAIR.

(ROGER KOLMAN, CITY MANAGER)

VI.

PROCLAMATIONS/PRESENTATIONS

1.

PRESENTATION OF AWARD OF VERIFIED AGENCY FOR THE COWETA POLICE DEPARTMENT

PRESENTATION OF AWARD OF VERIFIED AGENCY FOR THE COWETA POLICE DEPARTMENT BY THE OKLAHOMA ASSOCIATION OF POLICE CHIEFS ON BEHALF OF THE OKLAHOMA LAW ENFORCEMENT ACCREDITATION COMMISSION (OLEAC).

(KEVIN MCCULLOUGH, OLEAC VICE-CHAIR)

VII.

OLD BUSINESS

1.

PUBLIC HEARING ON ANNEXATION - 321ST E AVE

PUBLIC HEARING PURSUANT TO RESOLUTION 2021-18 REGARDING ANNEXATION OF LAND INTO THE CITY OF COWETA, OKLAHOMA LOCATED ON SOUTH 321ST EAST AVENUE.

(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)

2.

PUBLIC HEARING ON ANNEXATION - 297th E AVE

PUBLIC HEARING PURSUANT TO RESOLUTION 2021-19 REGARDING ANNEXATION OF LAND INTO THE CITY OF COWETA, OKLAHOMA, LOCATED ON SOUTH 297TH EAST AVENUE.

(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)

3.

ORDINANCE 845 ANNEXATION -321ST E AVE

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF ORDINANCE NO. 845, AN ORDINANCE OF THE CITY OF COWETA, OKLAHOMA ACCEPTING, ADDING, AND ANNEXING LAND LOCATED IN SECTION 8, TOWNSHIP 17 NORTH, RANGE 16 EAST OF THE INDIAN BASE AND MERIDIAN, WAGONER COUNTY, TO THE CITY OF COWETA, OKLAHOMA, ALL THAT CERTAIN REAL ESTATE BEING MORE PARTICULARLY DESCRIBED HERINAFTER; PROVIDING THAT SAID REAL ESTATE SHALL BE PART OF THE CITY OF COWETA, OKLAHOMA, AND ALL PROPERTY SITUATED THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF COWETA, OKLAHOMA; DIRECTING NOTIFICATION; PROVIDING FOR REPEALER, SEVERABILITY, AND DECLARING AN EMERGENCY.

(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)

4.

DECLARATION OF AN EMERGENCY ORDINANCE 845

DISCUSSION AND POSSIBLE ACTION TO DECLARE AN EMERGENCY REGARDING ORDINANCE  NO. 845 MAKING IT EFFECTIVE IMMEDIATELY UPON PASSAGE AND APPROVAL.

5.

ORDINANCE 846 ANNEXATION

DISCUSION AND POSSIBLE ACTION ON THE ADOPTION OF ORDINANCE NO. 846, AN ORDINANCE OF THE CITY OF COWETA, OKLAHOMA ACCEPTING, ADDING, AND ANNEXING LAND LOCATED IN SECTION 19, TOWNSHIP 17 NORTH, RANGE 16 EAST OF THE INDIAN BASE AND MERIDIAN, WAGONER COUNTY, TO THE CITY OF COWETA, OKLAHOMA, ALL THAT CERTAIN REAL ESTATE BEING MORE PARTICULARLY DESCRIBED HEREINAFTER; PROVIDING THAT SAID REAL ESTATE SHALL BE PART OF THE CITY OF COWETA, OKLAHOMA, AND ALL PROPERTY SITUATED THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF COWETA, OKLAHOMA; PROVIDING A SERVICE PLAN FOR THE ANNEXED AREA; DIRECTING NOTIFICATION; PROVIDING FOR REPEALER, SEVERABILITY, AND DECLARING AN EMERGENCY.

(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)

6.

DECLARATION OF AN EMERGENCY ORDINANCE 846

DISCUSSION AND POSSIBLE ACTION TO DECLARE AN EMERGENCY REGARDING ORDINANCE  NO. 846 MAKING IT EFFECTIVE IMMEDIATELY UPON PASSAGE AND APPROVAL.

7.

CZ 21-05 SUP CITY OF COWETA M.E.T. RECYCLING CENTER

DISCUSSION AND POSSIBLE ACTION ON A REQUEST FROM THE CITY OF COWETA, CZ 21-05 SUP, TO APPROVE A SPECIFIC USE PERMIT FOR THE M.E.T. RECYCLING CENTER ON PROPERTY LOCATED AT 14762 SOUTH 298TH EAST AVENUE, IN SECTION 18, TOWNSHIP 17 NORTH, RANGE 16 EAST OF THE INDIAN BASE AND MERIDIAN, WAGONER COUNTY, OKLAHOMA. 

(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)

8.

AWARD OF BID

DISCUSSION AND POSSIBLE ACTION ON THE AWARD OF BIDS FOR THE 2021 CITY OF COWETA ROAD MAINTENANCE PROJECTS TO A & A ASPHALT, INC. AND DUNHAM’S ASPHALT SERVICES, INC. IN THE AMOUNTS OF TWO HUNDRED THIRTY-EIGHT THOUSAND NINETY DOLLARS ($238,090.00) AND TWO HUNDRED FORTY-NINE THOUSAND THREE HUNDRED THIRTY-EIGHT DOLLARS AND TWENTY-FIVE CENTS ($249,338.25) RESPECTIVELY AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS RELATED THERETO.

(WES RICHTER, PUBLIC WORKS DIRECTOR)

9.

EQUIPMENT PURCHASE - EXCAVATOR

DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF A PURCHASE OF ONE (1) KUBOTA KX040-4R3A EXCAVATOR FROM STEWART MARTIN KUBOTA, UTILIZING THE STATE OF OKLAHOMA PURCHASING CONTRACT SW0455, IN THE AMOUNT OF FIFTY-SIX THOUSAND SEVEN HUNDRED SEVENTY FIVE DOLLARS AND TWENTY CENTS ($56,775.20).

(WES RICHTER, PUBLIC WORKS DIRECTOR)

10.

PURCHASE OF EQUIPMENT - TRACTOR

DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF A PURCHASE OF ONE (1) KUBOTA M7060-HD TRACTOR FROM STEWART MARTIN KUBOTA, UTILIZING THE STATE OF OKLAHOMA SOURCEWELL CONTRACT #040319-KBA, IN THE AMOUNT OF THIRTY-ONE THOUSAND SIX HUNDRED SEVENTY-EIGHT DOLLARS AND SEVEN CENTS ($31,678.07).

(WES RICHTER, PUBLIC WORKS DIRECTOR)

11.

PURCHASE OF POLICE VEHICLES

DISCUSSION AND POSSIBLE ACTION ON THE PURCHASE OF FOUR (4) 2021 FORD AWD POLICE PURSUIT SUV'S FROM BILL KNIGHT FORD, UTILIZING STATE OF OKLAHOMA CONTRACT SW0035, IN THE AMOUNT OF ONE HUNDRED FIFTY TWO THOUSAND AND NINETY TWO DOLLARS ($152,092.00) AND AUTHORIZING THE EXPENDITURE OF AN ADDITIONAL SIXTY ONE THOUSAND THREE HUNDRED AND SIXTEEN DOLLARS ($61,316.00) FOR EQUIPPING SAID VEHICLES.

(MIKE BELL, POLICE CHIEF)

12.

RESOLUTION 2021-22 REGARDING BUDGET AMENDMENTS FY 21-22

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF RESOLUTION 2021-22, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COWETA, OKLAHOMA ADOPTING AMENDMENTS TO THE ANNUAL REVENUES AND APPROPRIATIONS FOR THE BUDGET OF THE CITY OF COWETA, OKLAHOMA, FOR FISCAL YEAR ENDING JUNE 30, 2022.

(JULIE CASTEEN, ASSISTANT CITY MANAGER)

13.

RESOLUTION 2021-21, RENEWAL OF SALES TAX AGREEMENT

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF RESOLUTION NO. 2021-21, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COWETA, OKLAHOMA WHEREBY THE CITY OF COWETA, OKLAHOMA, AGREES TO MAKE PAYMENTS TO THE COWETA PUBLIC WORKS AUTHORITY IN AMOUNTS SUFFICIENT TO PAY PRINCIPAL AND INTEREST ON THE AUTHORITY’S 2016 UTILITY SYSTEM REVENUE BONDS.

(JULIE CASTEEN, ASSISTANT CITY MANAGER)

14.

AWARD OF CONTRACT

DISCUSSION AND POSSIBLE ACTION ON THE AWARD OF A CONTRUCTION CONTRACT TO HEARTLAND EXCAVATING, INC. IN THE AMOUNT OF FIFTEEN THOUSAND DOLLARS ($15,000.00) RELATED TO A STORM WATER DRAINAGE FACILITY SOUTH OF EAST 111TH STREET SOUTH.

(ROGER KOLMAN, CITY MANAGER)

15.

ADMINISTRATION AGREEMENT

DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF A CONTRACT FOR ADMINISTRATIVE SERVICES WITH THE EASTERN OKLAHOMA DEVELOPMENT DISTRICT RELATING TO A CERTAIN GRANT FROM THE US ECONOMIC DEVELOPMENT AUTHORITY.

(ROGER KOLMAN, CITY MANAGER)

VIII.

NEW BUSINESS

(Business which was not foreseen prior to the posting of the agenda.)
IX.

ADJOURNMENT

IF YOU REQUIRE A SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 9:00 A.M. ON THE DATE OF THE MEETING.