City Letterhead


AGENDA - REGULAR MEETING
COWETA CITY COUNCIL
COWETA CITY HALL, 310 S. BROADWAY
MONDAY, JUNE 7, 2021 6:00 P.M.
FOLLOWING THE JOINT SPECIAL MEETING  


MEETING PROCEDURE: Comments on all scheduled agenda items will be heard immediately following the presentation by staff or the petitioner.  Please wait until you are recognized by the Mayor and keep your comments as brief as possible.  Individuals addressing the City Council must identify themselves by name prior to making any comments.  The City Council will act on an agenda item after comments from staff and the City Council have been heard.

I.

CALL TO ORDER

II.

PLEDGE OF ALLEGIANCE

III.

ROLL CALL

EVETTE YOUNG ______
HAROLD CHANCE ______
NAOMI HOGUE ______
LOGAN BROWN ______
RANDY WOODWARD ______
IV.

GENERAL CITY COUNCIL COMMENTS

(During the General City Council Comments section of the agenda, the City Council shall make no decision or take any action except as to request the City Manager to schedule the matter for Council discussion at a later date.)
V.

CONSENT

(All matters under the “Consent Calendar” are considered by the City Council to be routine and will be enacted by one motion. Any Councilmember may, however, remove an item from consent by request.)
1.

MINUTES OF THE REGULAR MEETING

APPROVAL OF THE MINUTES OF THE COWETA CITY COUNCIL REGULAR MEETING HELD ON MAY 3, 2021.
(JULIE CASTEEN, ASSISTANT CITY MANAGER/CITY CLERK)
2.

SURPLUS PROPERTY

APPROVAL OF A DECLARATION OF SURPLUS FOR THREE WINDOW SPEAKERPHONES AND AUTHORIZATION FOR THE CITY MANAGER TO DISPOSE OF ACCORDINGLY.
(JULIE CASTEEN, ASSISTANT CITY MANAGER)
3.

COWETA PUBLIC LIBRARY BOARD APPOINTMENTS

APPOINTMENT OF DR. BARBARA SCRUGGS AS LIBRARY BOARD MEMBER, AND MS. SHAWNDA HATFIELD AS LIBRARY BOARD MEMBER, EACH WITH A TERM ENDING MAY, 2024.
(JULIA STEPHENS, LIBRARY DIRECTOR)
VI.

OLD BUSINESS

1.

ECONOMIC DEVELOPMENT CONSULTANT

DISCUSSION AND POSSIBLE ACTION TO APPROVE AN ECONOMIC DEVELOPMENT CONSULTANT SERVICES AGREEMENT WITH RETAIL ATTRACTIONS, LLC.
(ROGER KOLMAN, CITY MANAGER)
2.

ENGINEERING CONTRACT

DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF AN ENGINEERING CONTRACT WITH WDB ENGINEERING, PLLC FOR DESIGN AND CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE SANITARY SEWER LIFT STATION LOCATED ON HIGHWAY 51 AND S. 321ST EAST AVENUE.
(ROGER KOLMAN, CITY MANAGER)

3.

EXTENSION OF CONTRACT AWARD PERIOD FOR 2021 STREET IMPROVEMENTS PROJECT

DISCUSSION AND POSSIBLE ACTION ON THE EXTENSION OF THE CONTRACT AWARD PERIOD FOR THE 2021 STREET IMPROVEMENTS PROJECT FROM 30 DAYS TO 45 DAYS.
(WES RICHTER, PUBLIC WORKS DIRECTOR).
4.

RESOLUTION 2021-13 ON FY 2021-2022 BUDGET ADOPTION

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF RESOLUTION NO. 2021-13, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COWETA, OKLAHOMA ADOPTING THE BUDGET FOR THE GENERAL FUND, STREET AND ALLEY FUND, CEMETERY FUND, LIBRARY FUND, RURAL FIRE FUND, SELF INSURANCE FUND, E-911 FUND AND CAPITAL IMPROVEMENT FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022, AND PROVIDING FOR THE INVESTMENT OF SAID FUNDS.
(JULIE CASTEEN, ASSISTANT CITY MANAGER)
5.

CONSENT FOR ANNEXATION - 321ST E AVENUE

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF RESOLUTION 2021-18, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COWETA, OKLAHOMA REQUESTING ANNEXATION OF PROPERTY  LOCATED 1/4 MILE SOUTH OF EAST 131ST STREET SOUTH, WEST SIDE OF SOUTH 321ST EAST AVENUE IN SECTION 8, TOWNSHIP 17 NORTH, RANGE 16 EAST, NORTH OF STATE HIGHWAY 51 ADJACENT TO THE EXISTING CITY LIMITS OF THE CITY OF COWETA, DIRECTING THE CITY MANAGER TO TAKE CERTAIN ACTIONS IN COMPLIANCE WITH STATE STATUTES, AND SETTING A PUBLIC HEARING PERTAINING TO THAT ANNEXATION. 
(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)
6.

PRE ANNEXATION AGREEMENT 321ST E AVE

DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF A PRE-ANNEXATION AGREEMENT WITH M AND M CAPITAL INVESTMENTS. LLC.
(ROGER KOLMAN, CITY MANAGER)
7.

CONSENT FOR ANNEXATION 297TH E AVENUE

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF RESOLUTION 2021-19, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COWETA, OKLAHOMA REQUESTING ANNEXATION OF PROPERTY LOCATED AT SOUTH 297TH EAST AVENUE IN SECTION 19, TOWNSHIP 17 NORTH, RANGE 16 EAST ADJACENT TO THE EXISTING CITY LIMITS OF THE CITY OF COWETA , DIRECTING THE CITY MANAGER TO TAKE CERTAIN ACTIONS IN COMPLIANCE WITH STATE STATUES, AND SETTING A PUBLIC HEARING PERTAINING TO THAT ANNEXATION.
(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)
8.

LEASE AGREEMENT

DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF A LEASE AGREEMENT BETWEEN THE CITY OF COWETA AND THE COWETA PUBLIC WORKS AUTHORITY AND BODIE YOUNG FOR THE METROPOLITAN ENVIRONMENTAL TRUST AND DIRECTING THE CITY /TRUST MANAGER TO EXECUTE SAID LEASE.
(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)
9.

RIGHT OF WAY USE PERMIT

DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF A RIGHT OF WAY USE PERMIT WITH 918 HOLDINGS, LLC FOR RIGHT OF WAY LOCATED ON CYPRESS STREET, WEST OF HIGHWAY 72, AND AUTHORIZATION FOR THE CITY MANAGER TO SIGN SAID PERMIT.
(ROGER KOLMAN, CITY MANAGER)
10.

VEHICLE PURCHASE

DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PURCHASE OF A 2021 FORD RANGER CREW CAB MID-SIZE TRUCK FROM BILL KNIGHT FORD FOR THE COMMUNITY DEVELOPMENT DEPARTMENT AT A PRICE NOT TO EXCEED TWENTY-THREE THOUSAND THREE HUNDRED SIXTY FOUR DOLLARS AND NO CENTS ($23,364.00) UTILIZING STATE OF OKLAHOMA PURCHASING CONTRACT SW0035.
(DOUG MOORE, COMMUNITY DEVELOPMENT DIRECTOR)
11.

RESOLUTION 2021-16 REGARDING BUDGET AMENDMENTS FY 20-21

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF RESOLUTION 2021-16, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COWETA, OKLAHOMA ADOPTING AMENDMENTS TO THE ANNUAL REVENUES AND APPROPRIATIONS FOR THE BUDGET OF THE CITY OF COWETA, OKLAHOMA, FOR FISCAL YEAR ENDING JUNE 30, 2021.
(JULIE CASTEEN, ASSISTANT CITY MANAGER)
VII.

NEW BUSINESS

(Business which was not foreseen prior to the posting of the agenda.)
VIII.

EXECUTIVE SESSION

(Pursuant to 25 O.S. Section 307 the City Council may enter into executive session for the purposes specifically provided in this section.)
1.

DISCUSSION

REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSES OF CONFIDENTIAL COMMUNICATIONS AND DISCUSSIONS RELATED TO THE PURCHASE OR APPRAISAL OF REAL PROPERTY  IN ACCORDANCE WITH 25 O.S.307.B.3.
2.

POSSIBLE ACTION

THE CITY COUNCIL MAY TAKE ANY ACTION DEEMED NECESSARY BY THE CITY COUNCIL ARISING OUT OF THE DISCUSSIONS IN THE FOREGOING EXECUTIVE SESSION.
IX.

ADJOURNMENT

IF YOU REQUIRE A SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 9:00 A.M. ON THE DATE OF THE MEETING.