City Letterhead


AGENDA - REGULAR MEETING
COWETA CITY COUNCIL
COWETA CITY HALL, 310 S. BROADWAY
MONDAY, APRIL 6, 2020 6:00 P.M.
  


MEETING PROCEDURE: The City Council will act on an agenda item after comments from staff and the City Council have been heard.

I.

CALL TO ORDER

II.

PLEDGE OF ALLEGIANCE

III.

ROLL CALL

EVETTE MORRIS ______
HAROLD CHANCE ______
NAOMI HOGUE ______
LOGAN BROWN ______
RANDY WOODWARD ______
1.

TELEPHONIC APPEARANCE

IN ACCORDANCE WITH SB661, AMENDING THE OKLAHOMA OPEN MEETING ACT, ANY OR ALL OF THE CITY COUNCIL MEMBERS ABOVE MAY PARTICIPATE IN THE MEETING VIA TELECONFERENCE, AND WILL BE AUDIBLE TO EACH OTHER AND TO THE PUBLIC. THE PUBLIC MAY HEAR THE MEETING BY CALLING 1.857.444.6500 OR 1.302.202.5900 AND FOLLOW THE VOICE PROMPTS TO ENTER THE CONFERENCE IDENTIFICATION CODE 100-500-514#.
IV.

GENERAL CITY COUNCIL COMMENTS

(During the General City Council Comments section of the agenda, the City Council shall make no decision or take any action except as to request the City Manager to schedule the matter for Council discussion at a later date.)
V.

CONSENT

(All matters under the “Consent Calendar” are considered by the City Council to be routine and will be enacted by one motion. Any Councilmember may, however, remove an item from consent by request.)
1.

MINUTES OF THE MARCH 2, 2020 MEETING

APPROVAL OF THE MINUTES OF THE COWETA CITY COUNCIL REGULAR MEETING HELD ON MARCH 2, 2020.
2.

MINUTES OF THE MARCH 23, 2020 SPECIAL MEETING

APPROVAL OF THE MINUTES OF THE COWETA CITY COUNCIL SPECIAL MEETING HELD ON MARCH 23, 2020.
VI.

OLD BUSINESS

1.

RESOLUTION 2020-12

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF RESOLUTION 2020-12, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COWETA, OKLAHOMA DECLARING THAT A STATE OF CIVIL EMERGENCY CURRENTLY EXISTS.
(ROGER KOLMAN, CITY MANAGER)
2.

ORDINANCE 831

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF ORDINANCE 831, AN ORDINANCE OF THE CITY OF COWETA, OKLAHOMA PROVIDING FOR A 25-YEAR NONEXCLUSIVE FRANCHISE IN GRANTING PUBLIC SERVICE COMPANY OF OKLAHOMA THE RIGHT TO PROVIDE ELECTRIC SERVICE WITHIN THE CITY LIMITS OF COWETA, OKLAHOMA; PROVIDING FOR TYPICAL SAFEGUARDS FOR CONSTRUCTION, ETC. AND GRANTING THE RIGHT, POWER, AND AUTHORITY TO USE THE STREETS, ALLEYS, AVENUES, WAYS, AND OTHER PUBLIC PLACES AND GROUNDS OF THE CITY OF COWETA, OKLAHOMA FOR THE PURPOSE OF BUILDING, EQUIPPING, MAINTAINING, EXTENDING, OWNING, AND OPERATING ANY PLANTS, SYSTEMS, AND; PROVIDING FOR A FRANCHISE FEE PAYABLE TO THE CITY OF COWETA, OKLAHOMA EQUAL TO 2% OF GROSS ELECTRIC SALES WITHIN THE CITY.
(ROGER KOLMAN, CITY MANAGER)

3.

DECLARATION OF AN EMERGENCY ORDINANCE 831

DISCUSSION AND POSSIBLE ACTION TO DECLARE AN EMERGENCY REGARDING ORDINANCE 831 MAKING IT EFFECTIVE FROM AND AFTER ITS APPROVAL AND PASSAGE AT THE SPECIAL ELECTION.
4.

RESOLUTION 2020-11

DISCUSSION AND POSSIBLE ACTION ON THE ADOPTION OF RESOLUTION 2020-11, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COWETA, OKLAHOMA CALLING FOR A QUESTION TO BE SUBMITTED TO THE QUALIFIED ELECTORS OF THE CITY OF COWETA, OKLAHOMA FOR APPROVAL OR DISAPPROVAL OF ORDINANCE NO. 831 GRANTING A NON-EXCLUSIVE FRANCHISE AGREEMENT TO PUBLIC SERVICE COMPANY OF OKLAHOMA.
(ROGER KOLMAN, CITY MANAGER)

5.

FY 20 AUDIT CONTRACT

DISCUSSION AND POSSIBLE ACTION TO APPROVE THE ENGAGEMENT OF ELFRINK AND ASSOCIATES, PLLC TO PROVIDE AUDITING SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2020 IN THE AMOUNT OF NINETEEN THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS ($19,500.00) WITH HALF BEING PAID BY THE COWETA PUBLIC WORKS AUTHORITY, AND AUTHORIZATION FOR THE MAYOR TO ACCEPT AND SIGN ALL DOCUMENTS.
(JULIE CASTEEN, ASSISTANT CITY MANAGER)

6.

COWETA LIBRARY ROOF

DISCUSSION AND POSSIBLE ACTION ON THE ACCEPTANCE OF THE LIBRARY ROOFING PROJECT PERFORMED BY A-BEST ROOFING AT THE COWETA PUBLIC LIBRARY AND APPROVAL OF THE FINAL PAYMENT FOR THE PROJECT IN THE AMOUNT OF THIRTEEN THOUSAND SEVEN HUNDRED SEVENTY SEVEN DOLLARS AND NO CENTS ($13,777.00).
(CHIP COHRS, COMMUNITY DEVELOPMENT DIRECTOR)
7.

REPLACEMENT OF CITY HALL SECURITY CAMERA SYSTEM

DISCUSSION AND POSSIBLE ACTION TO APPROVE THE REPLACEMENT OF THE VIDEO SECURITY SYSTEM FOR CITY HALL BY VIP TECHNOLOGY IN THE AMOUNT OF TWENTY SEVEN THOUSAND ONE HUNDRED NINETY NINE DOLLARS AND NINE CENTS ($27,199.09) AND DIRECTING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTATION.
(JULIE CASTEEN, ASSISTANT CITY MANAGER)
VII.

NEW BUSINESS

(Business which was not foreseen prior to the posting of the agenda.)
VIII.

ADJOURNMENT

IF YOU REQUIRE A SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 9:00 A.M. ON THE DATE OF THE MEETING.